planning #1 roles & responsibilities

[ChristinaB]

Note: This meeting is 1-2 weeks before launch of the application form.
Form draft and website should be ready for internal review.

9/27/2018 eScience - Rachel, Nicoleta, Christina, Sarah
Agenda

1. Location

• change the location from Odegaard to South Campus. Can Rachel do this?

2. Budget Review
   What is the process for meal cards? and updated budget for food based on Geohackweek 2018

3. Promotions
   Update on CUAHSI plans - see Github repo for Cybertraining promotions issue

4. Review requirements for website and application (give links in emails and two weeks to review)

• - Veronica - Education Evaluation
• - CUAHSI
• - eScience (Nicoleta or Anthony)
• - Freshwater Student Advisory Board
• - Freshwater Faculty Advisory Board
• - UW College Deans
• Academic Advisory Board (TBD for 2018)

5. Team Database

• update list for website (Christina)
• invite geohackweek friends (nicoleta)
• update roles and responsibilities (everyone)
• advisory board (christina)

[ChristinaB]

@NCristea @aaarendt FYI on the meeting outcomes.

Agreements:
Rachel change to South Campus
Sarah will invite Christina to RFP BDH meeting on training for next cycle
Sarah will invite Nicoleta to West Water Task Force
Rachael will set up a Thursday meeting with Nicoleta and Christina on Budgets
Sarah and Rachael will invite Christina to the industry sponsor planning meeting
Christina will meet with COenv Advancement to clear the draft plan discussed by R and C
R will book dorms for 25 people
N will update applications with C based on Veronica's feedback
N will finalize website
Christina will email communications on final website.

[ChristinaB]

Nicoleta: Plan All Hands Meeting - invite NSF PIs, student volunteers, invited instructors (from geohackweek and geohackweek alumni), coordinators (Rachel, Julia, CUAHSI)

• Update list of invited people and ask Rachel to schedule.

• Julia: Two weeks (20 hours) focused on promotions by email and social media