- A/V equipment can only be manipulated or accessed by a member of the Streaming Team or a designated user group leader who has been authorized and trained previously.
- Before the meetup:
- Make sure the presenters know that streaming and recording are optional.
- At least 1 week before your scheduled event, confirm whether the speakers consent to streaming and let an A/V volunteer know whether you would like to use the projectors or have the meetup streamed to Twitch. If a volunteer is not available, you will not have access to the A/V equipment or streaming.
- Have each speaker fill out the Speaker Form to give consent for streaming and to provide information about the talk.
- Let the A/V volunteer know whether the presentation contains any content that cannot be streamed or recorded.
- During the meetup:
- Turn the microphone on when you’re ready to start streaming, and turn it off at the end of the stream.
- Read the event intro to the group: https://github.com/techlahoma/event-intro
- Watch the Twitch chat and/or the #twitch-chat Slack channel during the talk for any questions to relay to the speaker.
- Remind speakers to repeat questions when they forget.
- After the meetup:
- The original broadcast on Twitch will expire, so verify that a volunteer has created a highlight of the video within one month.
- Be sure that the event page on Meetup contains the talk title, the speaker's name, and a summary of the talk that can be used for the video description (including lightning talks).
- If you don't know how to do any of the following tasks, ask a volunteer to show you how!
- Putting slides on projectors
- Changing microphone batteries
- Changing microphone volume
- Turning projectors off and on