diff --git a/docs/organizer-guide/vm-emcee-script.md b/docs/organizer-guide/vm-emcee-script.md new file mode 100644 index 0000000000..fc4fa5ebd2 --- /dev/null +++ b/docs/organizer-guide/vm-emcee-script.md @@ -0,0 +1,61 @@ +Emcee script +============ + +Based on the [WTD Bay Area emcee script](https://github.com/San-Francisco-Write-The-Docs/meetups/blob/master/planning/emcee%20script.md), +this is a general outline of the emcee script for use in virtual meetups. Each +emcee should feel free to customize the script and rely on it only as needed to +keep things natural without missing key info. + +See also: [Meeting agenda (detailed)](meeting-agenda-detailed.md). + + +## Before the meetup starts + +During social networking time: + +- Find out if the speaker will be releasing slides to everyone (and get the link + if they'll be ready in advance). +- Do a tech check of the slides if needed. +- Find out whether the speaker prefers questions throughout or at the end. +- Check with other organizers whetheer there are any announcements. + + +## Before the presentation + +Two minutes before announcement time, warn people that it's coming so they can +wrap up networking conversations. + + +## At presentation starting time + +1. Welcome to tonight's meetup! +1. Give any announcements (if needed). +1. By a show of hands if you're on video, how many here are mostly focus on + technical writing for work? Development or engineering? Product? Support? + Something else? +1. Reminder that we're always looking for volunteers and speakers! +1. Ask the Zoom host to begin recording. Let participants know they need to + accept the agreement to be on a recorded call or it will end the call for + them. +1. Introduce (speaker name) and the topic, usually with the first sentence of + the bio and first paragraph of their abstract. Say they will take questions + (throughout, and you can raise your hand in Zoom to be called on | at the + end). + +## During the presentation + +Prepare a question to ask the speaker to get the Q&A portion started. + + +## Question and answer time +Help the meeting segue to the question and answer time. If needed, assist the +speaker in selecting questions and let them know if there are questions in the +Zoom chat. + + +## After the presentation + +1. Thank the speaker, (speaker name)! +1. Thank the Zoom Host, (who created the Zoom call)! +1. Thank any other organizers who contributed to the meetup and are present! +1. Announce that we'll now allow move into breakout rooms by individual meetups.