Update Project v2 Item Field

Update Project V2 Item Field

A GitHub Actions to update the field of a GitHub project v2 item.

Use Case

Set current iteration after open an issue
After requesting a review, change the status to "In Review".
Calculate "Time to Close Days" to handle project management.

Example Usage

Set current iteration after open an issue

name: Set current iteration
on:
  issues:
    types: [opened]

jobs:
  set-iteration:
    runs-on: ubuntu-latest
    timeout-minutes: 5
    steps:
      - name: Get current iteration
        id: current-iteration
        # Note: Default timezone is UTC. Use TZ env to change timezone.
        run: echo "title=$(date --date='last monday' +'%Y-%m-%d')" >> $GITHUB_OUTPUT

      - name: Set current iteration
        uses: nipe0324/[email protected]
        with:
          project-url: https://github.com/orgs|users/<ownerName>/projects/<projejctNumer>
          github-token: ${{ secrets.UPDATE_PROJECT_V2_PAT }}
          field-name: "Iteration"
          # Each iteration title is formatted as "YYYY-MM-DD"
          field-value: "${{ steps.current-iteration.outputs.title }}"

After requesting a review, change the status to "In Review"

name: Update status to "In Review"
on:
  pull_request:
    types: [review_requested]

jobs:
  update-status:
    runs-on: ubuntu-latest
    timeout-minutes: 5
    steps:
      - name: Update status to "In Review"
        uses: nipe0324/[email protected]
        with:
          project-url: https://github.com/orgs|users/<ownerName>/projects/<projejctNumer>
          github-token: ${{ secrets.UPDATE_PROJECT_V2_PAT }}
          field-name: "Status"
          field-value: "In Review"

Calculate "Development Days" to handle project management

name: Project Lead Time Automation
on:
  schedule:
    - cron: '* 2 * * 1-5' # Note: timezone is UTC
  issues:
    types: [closed]

jobs:
  lead-time-automation:
    runs-on: ubuntu-latest
    timeout-minutes: 5
    steps:
      - name: Get current date
        id: current-date
        # Note: Default timezone is UTC. Use TZ env to change timezone.
        run: |
          echo "date=$(date +'%Y-%m-%d')" >> $GITHUB_OUTPUT

      - name: Set "Start Date" when "In Progress" issue
        # Note: Item move event is not triggered now (2024/02)
        if: ${{ github.event.schedule }}
        uses: nipe0324/[email protected]
        with:
          project-url: https://github.com/orgs|users/<ownerName>/projects/<projejctNumer>
          github-token: ${{ secrets.UPDATE_PROJECT_V2_PAT }}
          all-items: true
          skip-update-script: |
            const isIssue = item.type === 'ISSUE'
            const startDate = item.fieldValues['Start Date']
            const status = item.fieldValues['Status']

            return !isIssue || !!startDate || status !== 'In Progress'
          field-name: "Start Date" # Field Type: Date
          field-value: "${{ steps.current-date.outputs.date }}"

      - name: Set "End Date" when issue closed
        if: ${{ github.event.action == 'closed'}}
        uses: nipe0324/[email protected]
        with:
          project-url: https://github.com/orgs|users/<ownerName>/projects/<projejctNumer>
          github-token: ${{ secrets.UPDATE_PROJECT_V2_PAT }}
          field-name: "End Date" # Field Type: Date
          field-value: "${{ steps.current-date.outputs.date }}"

      - name: Calculate "Development Days" when issue closed
        if: ${{ github.event.action == 'closed'}}
        uses: nipe0324/[email protected]
        with:
          project-url: https://github.com/orgs|users/<ownerName>/projects/<projejctNumer>
          github-token: ${{ secrets.UPDATE_PROJECT_V2_PAT }}
          field-name: "Development Days" # Field Type: Number
          # Note: you can access `context` and `item`. see `type AsyncFunctionArguments`.
          field-value-script: |
            const developmentDays = item.fieldValues['Development Days']
            if (developmentDays) {
              return developmentDays
            }

            const endDate = new Date(item.fieldValues['End Date'])
            const startDate = new Date(item.fieldValues['Start Date'] ?? endDate)
            const diff = (endDate.getTime() - startDate.getTime()) / (1000 * 3600 * 24)
            const days = Math.round(diff)
            return days === 0 ? 0.5 : days // `days === 0` means less than 1 day

References

GitHub Actions Triggers: https://docs.github.com/en/actions/using-workflows/events-that-trigger-workflows
GitHub Actions Contexts: https://docs.github.com/en/actions/learn-github-actions/contexts
workflow events and payload: https://docs.github.com/en/webhooks/webhook-events-and-payloads

Inputs

project-url (required) is the URL of the GitHub project v2 to update item field. eg: https://github.com/orgs|users/<ownerName>/projects/<projectNumber>
github-token (required) is a personal access token with repo and project scopes. more detail
field-name (required) is a field name of the project v2 item to update.
- note: Supported field types are text, number, date, single_select and iteration.
field-value (conditionally required) is a field value of the project v2 item to update. (field-value or field-value-script is required)
field-value-script: (conditionally required) is the script that returns the value of the field to update. (field-value or field-value-script is required)
skip-update-script: (optional) is the script that returns a boolean value to determine whether to update the field. If the script returns true, the field will not be updated.
all-items: (optional) updates all items in the project (default: false).

Outputs

None

FAQ

Supported field types

The action supports the following field data types:

Field Type	GraphQL Type	Description
Text	String	The literal string in the field. eg: `"Hello World"`
Number	Float	The string representation of a number. eg: `"100.1"`
Date	Date	The date in the YYYY-MM-DD format. eg: `"2024-01-01"`
Single Select	String	The name of the option (must be an exact match)
Iteration	String	The name of the iteration (must be an exact match)

Tokens

Your token has to be a classic PAT(Personal Access Token): the new fine-grained tokens do not work with the GraphQL API yet. You can create PAT from https://github.com/settings/tokens/new.

The token should have the following scopes:

repo: needed read issues and PRs from private repositories. If you're using the action on a public repository, you can just use public_repo instead.
project: needed to update project fields.

Development

git clone https://github.com/nipe0324/update-project-v2-item-field
cd update-project-v2-item-field
npm install

Run all tests (format, lint, test, coverage, package)

npm run all

Publish to a distribution branch

Actions are run from GitHub repositories, so we check in the packaged action in the "dist/" directory.

npm run all
git tag v2.0.2
git push origin v2.0.2

Now, a release can be created from the branch containing the built action.

License

The scripts and documentation in this project are released under the MIT License

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GitHub Action

Update Project v2 Item Field